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Hermes Intelligence
All Hermes Intelligence systems
Kairos

4 phases, one platform

From idea to funded project. One platform.
End to end.

Kairos is the only funding and tender intelligence platform that takes you from “we have a project” to “we won, and we’re delivering it.” No handoffs, no gaps.

Every opportunity in the world, narrowed to the ones you can win, and carried through to delivery.

Walk the four phases

The same intelligence.
Now on your side.

The best resourced organisations have always had an edge: dedicated teams watching every funding call, everywhere, all the time. Kairos closes that gap.

Built on Vextrum. Built for everyone.

Kairos runs on the same AI technology behind Vextrum, and puts it in the hands of corporates and public institutions of every size.

Share it once. Reach every funder.

Upload your project once. Kairos matches it against grants, tenders and funding programmes across the world, continuously.

Nothing waits on a search.

A call that opens in Brussels on Monday and one that opens in Ottawa on Tuesday are matched against your project in the same pass.

Always on. Always current.

Your project stays live in Kairos, so every new opportunity finds you, not the other way around.

One platform, not six tools.

Discovery, qualification, proposal writing, partnering, submission and delivery all happen in the same place.

And it does not stop at the win.

Reporting and project management carry on from the same project you uploaded on the first day.

Walk the four phases
A single machined bar entering one face of a block of smoked glass lit from within by cool silver light, with several bars of the same section leaving the far face in parallel and running away into the dark.

Phase 1 of 4

Discover

Find every opportunity that fits your project, worldwide.

3 steps, 01 to 03

  1. Step 01. Share Your Project

    Upload your project documents. That’s all we need to get started.

  2. Step 02. We Scan the World for Funding

    Kairos builds a live intelligence map of grants, tenders and funding programmes across global sources.

  3. Step 03. We Match You to the Right Opportunities

    Our AI pairs your project with the funding calls most likely to fit.

Phase 2 of 4

Qualify

Know where you can win before you spend time applying.

3 steps, 04 to 06

  1. Step 04. We Profile Each Opportunity

    Get a clear snapshot of every match: what it funds, how much, the deadlines, and what the funder is looking for.

  2. Step 05. We Check Your Eligibility

    Kairos compares your organisation against each opportunity’s criteria, point by point.

  3. Step 06. We Confirm You Can Apply

    You get a clear go or no go decision, so you only pursue opportunities you can actually win.

Phase 3 of 4

Win

Build a stronger proposal, faster, with the right team behind it.

5 steps, 07 to 11

  1. Step 07. AI Drafts Your Proposal

    Our agentic AI system writes a tailored first draft aligned to the funder’s requirements.

  2. Step 08. We Review and Strengthen It

    Every proposal is reviewed for compliance, quality and competitiveness.

  3. Step 09. Ask Anything

    Interrogate your proposal in plain language. “Is our budget justified?” “What’s our weakest section?”

  4. Step 10. We Find Your Partners

    Many calls require a consortium. Kairos’s AI identifies and matches the partners you need to qualify and compete.

  5. Step 11. Expert Humans Help You Submit

    Our specialists guide you through final submission so nothing is missed.

Phase 4 of 4

Deliver

Winning is the beginning, not the end.

One step, 12

  1. Step 12. We Support You After the Win

    From reporting to project management, Kairos helps you meet funder obligations and deliver successfully.

Why Kairos

One platform. Every step.
From search to success.

Most tools stop at finding opportunities. Kairos is vertically integrated.

  1. Discover
    1. Discovery, steps 1 to 3
  2. Qualify
    1. Qualification, steps 4 to 6
  3. Win
    1. Proposal writing, steps 7 to 9
    2. Partnering, step 10
    3. Submission, step 11
  4. Deliver
    1. Delivery, step 12

All in one place.

A quiet modern meeting room just before a conversation: a long oak table with a carafe of water, two glasses and one closed folder, four chairs pushed in, and late afternoon light from a tall window over a city.

Your next funded project

Ready for the conversation.

Bring us a project and we will show you what it can be funded by, what you qualify for, and what it takes to win.

Discuss Kairos